Timekeeping worksheet | one workweek
Weekly time card calculator
Total five daily shifts with unpaid breaks, including a shift that ends after midnight. The result separates hours above 40 for a federal weekly planning estimate and does not replace an approved time record.
Shift entries
| Day | Start | End | Unpaid break (min) | Hours |
|---|---|---|---|---|
| Mon | - | |||
| Tue | - | |||
| Wed | - | |||
| Thu | - | |||
| Fri | - |
How shift time is calculated
For each day, the calculator subtracts the start time from the end time and then subtracts the entered unpaid break. When an end time is earlier than the start time, the tool treats the shift as ending the next day. A 10:00 p.m. start and 6:30 a.m. end therefore becomes an eight-and-one-half-hour elapsed shift before breaks.
The weekly pay estimate uses the entered hourly rate, pays the first 40 hours at that rate, and pays hours above 40 at 1.5 times the rate. It does not adjust the regular rate for bonuses, shift differentials, commissions, or multiple rates.
Time-card review checklist
- Confirm the entries fall inside the employer's defined workweek rather than a calendar period chosen after the work occurred.
- Check that unpaid breaks were actually duty-free and that automatic deductions match the time taken.
- Review overnight shifts, daylight-saving changes, travel, training, on-call, and off-the-clock work separately.
- Preserve the original entry, employee attestation, manager approval, and any later edit trail in the official system.
- Apply state, local, union, contract, and employer rules when they are more protective than the federal weekly model.
Why a correct total can still be incomplete
A time calculation only proves that the entered timestamps add up. It does not prove that all compensable work was recorded, that a break was lawful, that the employee was classified correctly, or that the right workweek and overtime rule were used. Compare this worksheet with schedules, edits, approvals, and payroll records.
Primary sources
- US Department of Labor Fact Sheet #21: Recordkeeping Requirements
- US Department of Labor Fact Sheet #23: Overtime Pay Requirements
Workflow and source review: August 5, 2026. This page is a worksheet, not the employer's official time record.